Travel and Expense Compliance Intern - German speaking

Roche fosters diversity, equity and inclusion, representing the communities we serve. When dealing with healthcare on a global scale, diversity is an essential ingredient to success. We believe that inclusion is key to understanding people’s varied healthcare needs. Together, we embrace individuality and share a passion for exceptional care. Join Roche, where every voice matters.

The Travel and Expense Compliance Intern role is responsible for working with Roche employees all over the EMEA region in order to perform the Travel and Expense activities.
Everyday tasks are covering: claim processing, Travel and Expense compliance related ticket handling, checking all expense claims to be part of the payment against the local Travel and Expense policies and taking care of the financial posting fails.
Working with precision and quality in order to ensure the reliability of financial reports of Roche affiliates.

Follow the instructions of the Team Lead regarding the daily work coordination.

Responsibilities

Service Delivery

• Responsible for assessing compliance of employee expense claims in a timely and accurate manner, against the Company’s Policies, Procedures and External regulatory requirements
• Verify Travel and Expense expense claims from VAT point of view
• Handle data integration between SAP Concur and relevant ERP system
• Clearly document all compliance assessment (i.e assessment results) activities in SAP Concur during claim processing
• Escalate issues and recommend resolution plans in a timely manner to the RSS line manager and affiliate (where required)
• Actively and thoroughly work on avoiding potential financial fraud to appear in the company through Travel and Expense claims
• Creation and maintenance of internal process documentation to address updates to the compliance monitoring process

Cross-Functional Collaboration

• Collaboration with other Travel and Expense related teams within the RSS to support the End to end processes (Eg.: GCX, Country Chief Accountant, Master Data, Demand to Pay, Record to Report)
• Collaboration with the Roche affiliates in order to maintain an up to date Travel and Expense compliance processes in alignment with the local regulations.
• Collaboration with the Travel and Expense 2nd level support team in order eliminate appearing technical issues or to implement new solutions in SAP Concur.

Who you are
We are seeking an individual with:

• Ongoing university studies in a Hungarian University
• Good command of English and German
• Outstanding communication skills
• Excellent customer focus
• A reliable attitude
• At least 20-30 hours free to work per week
• Experience in administrative tasks (advantage)

You bring the following qualifications:

• Good administrative skills
• Interest to gain experiences in Compliance
• Team player

At Roche, more than 100,000 people across 100 countries are pushing back the frontiers of healthcare. Working together, we’ve become one of the world’s leading research-focused healthcare groups. Our success is built on innovation, curiosity and diversity.

The Roche Services & Solutions as well as People Support Solutions organisations located in Budapest provide end-to-end business solutions for Finance, Procurement, IT, Communications, People & Culture (Human Resources) and beyond to our Roche colleagues across the EMEA region. Today Roche employs altogether around 2000 employees in Hungary.

Roche is an Equal Opportunity Employer.